Last updated: 13/02/2026
This Cookie Policy explains how Kee Digital Media Ltd uses cookies and similar technologies on our website. It also outlines the information we collect through our forms, how we use it and the rights you have under UK data protection law.
By continuing to use the Kee Digital Media website, you accept the use of cookies in accordance with this policy.
1. General information on data processing
1.1 Responsible party
The responsible party within the meaning of the UK GDPR is:
Kee Digital Media Ltd
146 West Regent Street
Glasgow, G2 2DH
Scotland, United Kingdom
Email: hello@keedigitalmedia.com
Company Registration No. SC824384
1.2 Data Protection Officer
You can reach our Data Protection Officer:
by mail at:
Kee Digital Media Ltd
Data Protection Officer
146 West Regent Street
Glasgow, G2 2DH
Scotland, United Kingdom
or by email at:
hello@keedigitalmedia.com
1.3 Data subject rights and supervisory authority
You can exercise the following rights:
- Right to information about your data stored by us and its processing (Art. 15 UK GDPR),
- Right to correct incorrect personal data (Art. 16 UK GDPR),
- Right to have your data stored by us deleted (Art. 17 UK GDPR),
- Right to restriction of data processing if we are not yet allowed to delete your data due to legal obligations (Art. 18 UK GDPR),
- Right to portability of data if you have consented to data processing or have concluded a contract with us (Art. 20 UK GDPR),
- Right to object to the processing of your data by us (Art. 21 UK GDPR).
To exercise your rights, you can contact us by email at hello@keedigitalmedia.com.
For identification purposes, we ask you to provide the following information:
- First and last name
- Email address
In individual cases, further information may be required for unique identification. The processing of your request and the identification of your person is based on Art. 6 para. 1 lit. c UK GDPR.
You may at any time pursuant to Art. 77 UK GDPR file a complaint with a supervisory authority. The relevant supervisory authority for Scotland is the Information Commissioner's Office (ICO), which can be contacted at https://ico.org.uk or by telephone on 0303 123 1113.
1.4 Processing of data, purpose and legal basis
We process your personal data in accordance with the provisions of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
The legal basis for all our processing activities is based on Art. 6 para. 1 UK GDPR.
We use your data based on your consent pursuant to Art. 6 para. 1 lit. a UK GDPR for specific purposes, in particular:
- for sending newsletters with updates on our services, insights, and industry news
- to receive information about our digital marketing, web development, and creative services
- to support usage processes of the website
- for analytical purposes to optimise our offer for you.
Consent given can be revoked at any time. The revocation of consent only takes effect for the future and does not affect the lawfulness of the data processed until the revocation.
In addition, we process your data to protect our legitimate interests in accordance with Art. 6 para. 1 lit. f UK GDPR:
- for responding to enquiries submitted via our contact form or free audit requests
- for the assertion of legal claims including collection and defence in legal disputes
- for purposes of compiling statistics to improve our services
- for contacting you, insofar as a professional relationship with you or your organisation exists or is intended (professional contacts)
- for managing client projects and communications
In addition, we will process your data pursuant to Art. 6 para. 1 lit. c UK GDPR, insofar as we are legally obliged to do so, for example, in order to comply with our retention obligations under applicable law.
1.5 Storage period
We take all reasonable steps to ensure that your personal data is only processed for the period required in each case according to the purpose of processing. If the storage period is not specified below, your personal data will be deleted or blocked as soon as the purpose or legal basis for storage ceases to apply. Personal data will not be deleted if storage is required by law. Furthermore, we may store your personal data until the expiry of the statutory limitation periods (usually 6 years under Scottish law), provided that this is necessary for the assertion, exercise or defence of legal claims.
1.6 Data security
To protect the security of your data during transmission, we use technical and organisational security measures, in particular the encryption of our website to prevent unauthorised access by third parties. The encryption via HTTPS is enforced within the framework of an HSTS header. Our security measures are continuously improved and adapted according to technological developments.
1.7 Transmission to service providers
We use service providers for the provision of our services. These service providers act only according to our instructions and are contractually obligated to comply with the provisions of Art. 28 UK GDPR. If not further specified below, service providers are contracted for the following services:
- Maintenance of IT systems and related services
- Handling our enquiries and managing contact form submissions
- Email newsletter distribution
- Measurement of website performance
- Website hosting
- Project management and client collaboration tools
1.8 Data transfer to third countries
Unless otherwise stated below, your data will not be transferred to a third country outside the United Kingdom. Your personal data will only be transferred to third countries if the requirements of Art. 44-49 UK GDPR are met, in particular standard contractual clauses, binding corporate rules, or adequacy decision of the Secretary of State.
1.9 No obligation to provide data / No profiling
There is no legal or contractual obligation to provide us with data. However, some services can only be provided if the required data is provided by you. Your personal data will not be used for automated individual decision making including profiling.
2. Website
Our website offers different areas with different functionalities for the visitor, which are described in more detail below.
2.1 Server protocols
Nature and purpose of data processing:
When you access our website, information of a general nature is automatically collected. This information, known as server log files, includes:
- IP address
- Name of the access provider
- Browser type, browser software version and browser language
- Operating system
- Date and time of access
- Content of the access
- Amount of data transferred
- Access status (successful transmission/error)
- Web page(s) from which the access was redirected
- Visited web pages
Processing is performed for the following purposes:
- Ensuring a trouble-free connection to the website
- Ensuring smooth use of our website
- Evaluation of system security and stability
Legal basis:
Processing is carried out pursuant to Art. 6 para. 1 lit. f UK GDPR based on our legitimate interest in hosting the website and improving and monitoring the security, stability and functionality of the website.
Recipient:
The recipient of the data is a technical service provider who is responsible for the operation (hosting) and maintenance of our website. As a processor, the service provider is obliged to process the data only within the scope of our instructions.
Transfer to third countries:
The servers through which our website is offered are located in the United Kingdom. No data is transferred to third countries for hosting purposes.
Retention period:
Server log files are deleted after 90 days at the latest.
2.2 Consent management
Nature and purpose of processing:
Our website uses cookies for various processing activities for which your consent is required. In order to obtain such consent and store it, we use a consent management platform. As part of this, a cookie (a small text file) is set on your terminal device to register your selection/consent. For this purpose, we process your IP address, among other things. On our website, you can make privacy settings regarding these cookies.
Legal basis:
The processing is based on our legitimate interests in documenting compliance with the provisions of the UK GDPR regarding obtaining consent (Art. 6 para. 1 lit. f UK GDPR).
You can find more information under the item "Cookies".
2.3 Newsletters
Nature and purpose of processing:
On our website, we offer you the opportunity to sign up for an email newsletter with updates regarding our services, industry insights, client success stories, and digital marketing tips. For these purposes, we need to process your name, email address, and optionally your organisation and role. This data is processed in order to send you the previously mentioned information.
Legal basis:
The processing is based on your consent (Art. 6 para. 1 lit. a UK GDPR).
Recipients:
The recipients of the data are technical service providers responsible for email distribution. As processors, the service providers are obliged to process the data only within the scope of our instructions.
Transfer to third countries:
The servers through which our website is offered are located in the United Kingdom. No data is transferred to third countries for hosting purposes.
Retention period:
We process your data until you unsubscribe from our newsletter, revoke your consent, or request that we delete it.
Withdrawal of consent:
If you no longer wish to receive newsletters from us in the future and/or wish to object to the processing of your data, please use the "unsubscribe" link contained in each newsletter or send us an email at hello@keedigitalmedia.com.
2.4 Contact form and free audit requests
Nature and purpose of processing:
In order to provide you with support and respond to your enquiries, we offer you the possibility to contact us via a contact form on the website, request a free audit, or by email. In this context, we process your name, email address, phone number (if provided), company name (if provided), and the contents of your enquiry or audit request.
Legal basis:
The data is processed to protect our legitimate interests (Art. 6 para. 1 lit. f UK GDPR). We have a legitimate interest in responding to enquiries and providing information about our digital marketing, web development, and creative services.
Recipients:
The recipients of the data are technical service providers responsible for website hosting and form processing. As processors, the service providers are obliged to process the data only within the scope of our instructions. Your enquiry may also be shared internally with relevant team members where necessary to respond appropriately.
Retention period:
Contact form submissions and audit requests are retained for 24 months after the date of submission, unless an ongoing relationship or correspondence requires extended retention. Data will be deleted sooner upon request.
2.5 Client project management
Nature and purpose of processing:
When you engage our services for digital marketing, web development, or creative projects, we collect and process information necessary to deliver the service, including your name, email address, phone number, company details, project requirements, and any materials you provide (such as brand assets, content, or feedback).
Legal basis:
The data is processed for the implementation of pre-contractual or contractual measures (Art. 6 para. 1 lit. b UK GDPR) and to protect our legitimate interests (Art. 6 para. 1 lit. f UK GDPR) in delivering high-quality services.
Recipients:
Project data may be shared with technical service providers for project management, file sharing, and collaboration tools. As processors, the service providers are obliged to process the data only within the scope of our instructions.
Retention period:
Client project data is retained for the duration of the project and for 6 years following project completion in accordance with Scottish business record retention requirements. Data will be deleted sooner upon request, subject to legal retention obligations.
2.6 Website analysis
Nature and purpose of data processing:
This website uses cookie-based technologies to help us better understand how the website is used and how we can further optimise it for the benefit of performance and user experience. We do this by compiling reports about activity on the website that do not identify specific individuals. Analytics cookies process your IP address and data about usage behaviour on our website (e.g. which pages were visited and which links were clicked) for this purpose.
Legal basis:
The processing is carried out with your consent in accordance with Art. 6 para. 1 lit. a UK GDPR.
You can find more information under the item "Cookies".
